Now Hiring!
Administrative Assistant
October 29th, 2024 -
JOB TITLE: Administrative Assistant
SUMMARY: The Administrative Assistant will provide essential support in both administrative and accounting tasks, helping ensure efficient day-to-day operations. This role involves managing general office tasks, handling data entry, assisting with accounts payable and receivable, and supporting other departments as needed.
RESPONSIBILITES
ADMINISTRATIVE SUPPORT:
• Answer and direct phone calls, emails, and other inquiries with professionalism.
• Assist with scheduling meetings, appointments, and maintaining office calendars.
• Maintain organized filing systems.
• Prepare reports, presentations, and correspondence as needed.
• Provide general administrative support to the CEO
ACCOUNTING SUPPORT:
• Perform data entry for accounts payable and accounts receivable.
• Process invoices, receipts, and other financial documents.
• Assist with account reconciliations and monthly closing processes.
• Manage expense reporting.
• Maintain and update financial records accurately and timely.
• Communicate with customers regarding billing inquiries.
• Assist in accounts receivable efforts.
QUALIFICATIONS:
• Education: High school diploma or equivalent (Associate degree or coursework in accounting, business administration, or a related field is preferred).
• Experience: 1-3 years in an administrative or accounting role is ideal.
• Attributes: reliable, proactive, and able to maintain confidentiality with sensitive information.
SKILLS:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with accounting software (QuickBooks, SAP, or similar is a plus).
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
BENEFITS:
• Competitive salary
• 401(k)
• Hybrid work environment
• Blue Cross/Blue Shield medical insurance
• Voluntary benefits including disability, dental, vision and accident insurance
• Advance your career with a fast-growing company
To apply, click below and fill out the form at the bottom of the page.
